Documents

In the “Documents” section, you can upload and manage any Document files you want to play on your Players.

Supported Formats

  • PDF, Word, Excel, and PPT file types are all supported. 
  • Documents are not resized automatically; they are delivered and played back exactly as you have uploaded them.

Adding a Document

  • To add a single document, you click on the “Add Document” button found in the list.
  • Select the file type of your choice and Upload one or more Document files from your computer or use the Import from URL option to import any Document file hosted in the cloud.
  • To select multiple files simultaneously, you can hold [Ctrl] or [Shift].
  • As a next step, you are requested to provide the following:
    • type in the Name of the document
    • an optional Description
    • add Tags to the uploaded document
    • set the Default Duration of the document if you decide to add it to a playlist
    • You can set the Play From /Play Until parameters in the Advanced Features. In other words, you can set the expiration date, which means that you can choose the exact date and time that this image will display in your playlist or layout, or you can set the “Always” and “Forever” setting and the document will never expire.
    • Default Duration: the default duration of each slide/page is set to 10 seconds. However, you can change this for ALL pages included in the document.
    • Page Exceptions: when you want specific slides/pages of the file to be skipped or have a different duration, use the “Set duration for a specific Page” button and specify the page number and the desired duration. If you want to skip a page completely, simply set its duration to “0”.
  • Click Save to finally upload the document

Managing Document Files

  • In the Documents section, you can see a list of the PDF, Word, Excel, and PowerPoint files currently uploaded to your account. Information about your document files is organized in the following columns:
    • the Name of the document, along with a Preview (thumbnail) of the actual image
    • the Timestamp (date and time) that the document was modified for the last time
    • the Workspace (for accounts in the Enterprise plan) that the document belongs
    • the Tags (for accounts in the Pro and Enterprise plan) that are applied to the file
    • the Actions column
  • If you click on the three dots icon in the Actions column, you will be presented with a list of actions that you can apply to your uploaded audio files.

See below for a short description of each Action:

  • Edit
    • Change the details of the document by clicking the “Edit” button. Here, you can substitute the actual document, which will be changed wherever used. Check out the “Adding a Document” section for details on the fields.
  • Duplicate
    • Create an exact copy of the document with a new name.
  • Move
    • You can move documents to folders and/or other Workspaces (for accounts in the Enterprise plan.
  • Delete
    • Delete the document.

Additional Control Settings

  • You can use the Search box to quickly sort out your document listing at the top-left corner. You can search using any four columns by name, date, workspace, and tag.
  • You can select one or more documents by clicking the square box left to their thumbnail. You can click the Actions button at the bottom to Edit, Move, and Delete all the selected documents at once.
  • At the top-right corner, you can click on the “+Add Folder” button to create a folder that can be used to group media files (the folder will be global among Images, Videos, Audio, Documents, Web Pages, and Widgets).
  • You can also change the listing and refresh the view.